Accounts Payable Clerk Job Description

October 3, 20110 Comments

Accounts Payable Clerk Job Profile and Description

The accounts payable clerk has to provide the services such as administrative and financial and many more. To do it perfectly and services to be able to ensure that an effective, accurate, administrative and effective operation is achieved this includes monitoring of payments, processing them and the company’s expenditures and also the monitoring and preparation of the payroll. The accounts payable clerk should have the qualities of  performing  these duties in an efficient and effective manner to make sure that the finances are updated and accurate, the employees are paid correctly on time and that the suppliers are paid according to the agreed upon terms.

Duties and Responsibilities of an account payable clerk

An accounts clerk has to do a number of works and some of the duties and obligations of an accounts payable clerk are which she or he has to fulfill:

  • An accounts clerk should be very careful about the daily accounts payable and to process the daily accounts payable transaction of the company it is the duty to update them constantly to ensure that they are effectively maintained.
  • The accounts payable clerk should be able to perform a number of supporting duties such as preparing invoice batches for data entry, and enter payment invoices into the data bank.
  • He or she also needs to verify and comply that  if office transactions comply with its financial procedures and policies or laws
  • He or she will have to do some more menial jobs such as processing the backup reports, oversee and record the check run weekly, prepare for mailing the suppliers check
  • He or she will have to make sure that the records and transactions as well as checks should be properly recorded after mailing, when required the accounts payable clerk should also be able prepare manual checks.
  • An accounts payable clerk should also prepare the general ledger and should maintain, manage and monitor of the general ledger properly and perfectly.
  • He or she will also have to update and upgrade the files and records perfectly and also supplier files and their corresponding number in the file system.
  • He or she will have to prepare the list of accounts payable and also then will have to maintain and check it.
  • He or she will also have to complete the payroll chores and then will have to make sure that company employees are paid the salary correctly and on time by completing his payroll chores. This includes following tasks:
  • He or she will have to first of all calculate the salaries and benefits or bonus of all the employees and staff.
    • He or she will have to calculate and verify the deductions from the salary.
    • The work includes verification of working hours of the employees etc.
    • He or she will have to verify the codes and after code verification and signature gathering as well.
    • He or she will have to prepare the casual employees file maintenance and also the establishment of them.
    • It is also the duty to deduct the TDS  and TD1 form processing
    • He or she will have to do the data encoding of batch pay sheets
    • It is also the duty to distribute  and log in of paychecks
    • He or she will have to prepare and remit of source payroll and their corresponding deductions.
  • He or she will have to ensure efficient and effective office operations by providing administrative support to all of the staff and chief administrator
  • The main activities of the accounts payable clerk in this category are the maintenance of the inventory files.
  • He or she will have to maintain all the company’s financial documents in a filing system and should be recorded properly.
  • He or she will have to ensure about  the security
  • An accounts payable clerk should keep the matter confidentiality of every financial file and employee record with carefulness.
  • He or she will have to do many more other duties required for an accounts payable clerk.

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