Operations Assistant Job Description

October 4, 20110 Comments

Operations Assistant Job Profile and Description

The job of an operations assistant is basically to do the assistant work of the chief operation officer which includes the each and every duty of administration assigned to the executive and the duty usually requires him to work under the direct supervision of a COO. He also has the duty to do research and compile business-related information assigned to him by the chief executive officer. The qualities needed in an executive is that he or she should be very highly motivated ,dedicated, devoted .The operations assistant may be assigned by his executive officer to perform work to relieve other members of the management team. An operations assistant must be highly organized to be able to perform his job within a company who hired him well. Furthermore, he is expected to contribute to the daily tasks that are contributing to the general efficiency of the company.

Duties and Responsibilities of an operations assistant

An operation assistant has to do a lot of works but basically has to perform some of the obligations and responsibilities and they are as follows:

  • An operation assistant has to contribute in increasing team efficiency by giving support both operationally and administratively.
  • He or she has to do the lowly clerical tasks, transportation of company records and needed supplies, reception back up and other courier duties.
  • He or she will have to make innovations for the creation of company procedures and policies as   a means for improving company practice, work and organizational structure
  • The operations assistant may also be tasked with keeping copies of company policies and procedures.
  • He or she will have to assist and coordinate regarding company meetings and events.
  • He or she will have to do a lot of duties such as scheduling, invitation, reservation and preparation of guest accommodations and the distribution and preparation of meetings.
  • He or she will have to do the work under the direction of the chief executive officer.
  • The operations assistant may have to create standard operating procedures and establish spreadsheets and databases for the company.
  • He or she will have to look into providing the assistance in packing and shipping of company
  • He or she will also have to do the work of corresponding the materials to both domestic and international destinations.
  • He or she will also have to support COO in the correspondence and phone communications to facilitate processing of items for signing or action by the COO.
  • He or she will have to provide summary of postage expenses to the company’s finance department
  • He or she will also have to do the work related assigned agency handling business expenses within the company.
  • He or she must always be on hand and ready to perform additional related tasks assigned to him
  • He or she should perform the tasks assigned to him in his capacity as an operations analyst by his superior officer.

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