Confidential Payroll Administrator Job Description

November 26, 20110 Comments

Confidential Payroll Administrator Job Profile and Description

The confidential payroll administrator is the one who is responsible for the maintaining the confidentiality of pay and benefits of corporate management and executive staff. He or she generally reports to the headquarter Executive Payroll Manager. The Confidential Payroll Administrator has to do the auditing, verifying, organizing the reports. The work requires utmost confidentiality handling executive pay and essentially identical working with the General Payroll Administrator who releases paychecks to rank-and-file and contractual workers either physically or through direct bank deposits.

Duties and Responsibilities

There are the following duties and responsibilities of a Confidential Payroll Administrator which have to be fulfilled:

  • The administrator has to process the pay of newly appointed management or executive staff.
  • He or she has to maintain the creation of the suitable template executive compensation record in the confidential payroll system.
  • It is needed to ensure that the correct employee number is entered and the right pay scale is implemented.
  • He or she also has to make sure that the work is according to the HR Executive Recruitment section guidelines.
  • The duty also includes preparing and issuing the proper manual paychecks with the correct signatories for approval.
  • He or she has the responsibility to do the process approved payroll listing and amounts for transmittal to the bank.
  • It is needed to processes direct fund deposit to individual deposit accounts of executives.
  • The other tasks which have to be fulfilled are the reviewing of pay deductions, commissions, emoluments, gratuities and tax liabilities.
  • It is also needed to ensure completeness and accuracy of confidential payroll.
  • The administrator also has to process the yearend IRS payments.
  • It will be the responsibility to be updated and upgraded with the accounting, labor laws and taxation developments.

Skills and Specifications

The required skills and specifications are as follows:

  • The person must have the required computer knowledge and literacy in excel word and power point.
  • The person should have the exceptional communication skills both verbal and written.
  • He or she should have the strong interpersonal skills to interact with high level decision makers.
  • The person must demonstrate the highest ability to keep records in the strictest confidence and properly maintained.
  • He or she needs to have the ability to interpret corporate documents such as payroll procedures and policies as well as Labor Standard Guide.
  • The person should have the excellent strong organizational skills.
  • The other skills required are the exceptional problem solving and time management skills to do the job.

Education and Qualifications

  • The basic degree required to do the job is a college degree in an accounting field with a strong basis.
  • The person needs to have the past 2-3 year of working experience in another company related to the payroll administration.
  • The person must have the required computer knowledge and literacy with spreadsheets and word processing.
  • He or she should be very familiar with automated accounting systems or ERP such as SAP/financials.

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