Management Assistant Job Profile and Description

August 2, 20130 Comments

Management Assistant Job Profile and Description

A management assistant is a person who is usually under general supervision and performs a number of complex and varied types of jobs. Mostly his job is to perform confidential administrative jobs and help and support the head of the particular department and ensure smooth functioning of the entire department. He is often required to deal with very sensitive information and is expected to have an independent judgment, maturity and sense of belonging to the organization

Duties and Responsibilities

  • Administrative and organizational responsibilities of the manager/ managers he works under.
  • Handle all matter of communications and correspondence of the manager.
  • Provide full support to a manager, a group of managers or even a whole department administratively and organizationally.
  • Co-ordinate with other Management Assistants in areas that require joint effort.
  • Perform various secretarial work, including answering the phone, making calls and dealing with the fax machine.
  • Handle the communication of the manager with the senior management of the organization.
  • proficient in both verbal and oral communication skills.
  • possess very good organizational skills so as to handle all the correspondence, appointments and other professional needs of the manager he is working under.
  • Strong administrative skills are a must
  • The ability to co-ordinate and manage the various administrative requirements of a department.
  • High levels of commitment, loyalty and the ability to keep a level head.

Skills and Specifications

  • proficient in both verbal and oral communication skills.
  • possess very good organizational skills so as to handle all the correspondence, appointments and other professional needs of the manager he is working under.
  • Strong administrative skills are a must
  • The ability to co-ordinate and manage the various administrative requirements of a department.
  • High levels of commitment, loyalty and the ability to keep a level head.

Education and Qualifications

A Bachelor’s degree in Office Management or like is necessary for persons who want to become a Management Assistant. Certificates in office administration and secretarial languages are added advantages.

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