Records Management Job Description

April 16, 20121 Comment

Records Management Job Profile and Description

The records manager is responsible for managing a company’s records effectively and appropriately. Different types of records prove to be an important source of information in all the companies thus needs for record manager is also very important.

Duties and Responsibilities

  • The records manager is responsible for handling all of the company’s records.
  • He has to plan the development of records management and make sure that the protecting, filing and retrieving of records happen in a standardized manner.
  • He is responsible for maintaining all records and reports that are contained on paper, computer, microfilm and other media in the company.
  • He has to coordinate and supervise those divisions which are involved in report analysis, records management analysis, and clerical micrographics.
  • He has to store, arrange, index and classify records.
  • He has to maintain the records in a way so as to meet the requirements of the legal, financial and administrative divisions.
  • He has to hold regular conferences with the supervisors of their divisions to ensure compliance with the company’s practices, procedure and policies.
  • He has to involve himself in developing better means of maintaining records.
  • He may also have to advise senior management regarding ways of managing data better.

Skills and Specifications

  • The records manager has to possess high organizational skills as he will be responsible for maintaining the records of a whole company.
  • Very excellent indexing qualities are also a must to be successful in this profession.
  • He must have excellent administrative skills as well.
  • He must have excellent communication and interpersonal skills because he will be dealing with staff from other divisions on a regular basis.
  • He must have excellent technological skills and must be able to use the computer well.

Education and Qualifications

A person who wants to shine in the field of records management needs to have at least an Associate’s degree. Possession of a Bachelor’s degree gives an extra edge.

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Comments (1)

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  1. Marina Ivanova says:

    Thank you for so helpfull, useful and detailed information. Hope it will work while looking for my future job.

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