Data Entry Supervisor Job Description

October 3, 20110 Comments

Data Entry Supervisor Job Profile and Description

The data entry supervisor has to manage the data entry and control the related departments. The job revolves around the overseeing of the date entries work and which has to perform under general supervision. He or she will have to perform supervisory and administrative duties as needed, and operates data entry on specialized or highly difficult jobs subordinates can’t handle. The candidate desiring for the post should have the qualities of good judgment and extreme initiative and is accountable for the quality and productivity of all data entry work. Data entry involves conversion of written and printed data into digital or computer-readable form.

Duties and Responsibilities of a data entry supervisor

Here are the some most important duties of a data entry supervisor which she or he has to fulfill:

  • MANAGE ALL DATA ENTRY EMPLOYEES:  he or she will have to manage all data entry employees. This includes planning and assigning work to each employee not only that then, will have to handle the personnel review and disciplinary actions, including suspension and termination of employees if needed..
  • DECISION MAKING: He or she will have to make the right decisions at the right time like interview prospective data entry employees and make hiring decisions.
  • GIVING TRAINNING: he or she will have to formulate training methods and handle training of new hire workers or employees. This includes teaching new employees proper data entry procedure, orienting them in company policies, and integrating them smoothly into company operations.
  • DEVELOPING NEW METHODS: he or she will have to develop new work methods and procedures to make data entry as efficient and productive as possible as well as have to facilitate the work flow of data entry and make it as streamlined as possible.
  • MONITOR THE PERFORMANCE: He or she will have to monitor performance of all equipments and performs equipment analysis and make recommendations in the upgrading or purchasing of new equipment which also includes handling the bidding and/or availing of the new equipment/s to be purchased.
  • He or she will have to maintain employee records so that can get any information if needed and manage office supplies.
  • He or she will have to evaluate the personnel performance of each and every employee and should give the suggestions if needed.
  • He or she will have to prepare data entry instructions and systems with the documentation.
  • He or she will also have to ensure the quality and accuracy of all data entry work for that he or she will have to review all data processed by the operators, and also have to check mechanisms and quality controls implement.
  • He or she has to do the work related to staff shifting schedules and then supervise day-to-day operations of all data entry work, task assignments and employee promotions within the department.
  • He or she will have to assist the team in preparing and monitoring the departmental budget very nicely.
  • He or she should have the quality of coordinating with other departments in other related matters as it compliments to each other.
  • He or she should have the required leadership and guidance skills and specifications for all data entry staff.
  • He or she will have to attend organizational meetings and will have to do the work of representative then represent the data entry department in committees and initiatives.
  • He or she will have to do the assistant work in all data entry work that is highly specialized and difficult so it needed a lot of experience.
  • A supervisor has to assist staff and should help them in questions and difficulties.
  • He or she will also have to analyze internal operations and procedures and recommend proper changes if needed and formulate them.

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