Book Keeper Job Description

November 17, 20110 Comments

Book Keeper Job Profile and Description:

A bookkeeper needs to fulfill a very comprehensive and vital job. He or she supposed to keep records of various financial transactions after verifying every detail and accuracy. He or she has the main responsibility to enter data and informational records of business transactions to subsidiary accounts in account books or computer files. It will be the duty to prepare the records and enter the information from different transaction documents like sales invoices, receipts, sales slips and computer printouts.

Duties and Responsibilities

There are the following duties and responsibilities which are expected to be fulfilled by a book keeper:

  • A bookkeeper needs to have the prime responsibility to summarize all financial details in separate files or in the computer database
  • He or she needs to verify the accounts properly and has to balance the accounts accurately.
  • It will be the responsibility to compile the different reports and records dealing with cash receipts, expenditure, and profit and loss to show statistics properly.
  • The book keeper needs to work as an in charge of calculating employee wages.
  • He or she needs to fulfill the basic jobs working as an in charge such as keeping track of plant records or time cards and makes checks for payment of wages.
  • He or she has to perform the file withholding, social security, and other tax reports and records properly.
  • He or she has to do the monthly mails to the customers by calculating, typing, and mails monthly statements to customers.
  • It will be the responsibility to do the effective management of the accounts payable and receivable; and updates bank statements.
  • The book keeper may also have the responsibility to file tax returns and other details of the company properly.

Skills and Specifications

The skills and specifications required in a person to do the job of a book keeper are as follows:

  • The persons who are interested in the field of bookkeeping must have exceptional math and analytical skills to do the job.
  • He or she must be able to do the quick calculation with the accuracy although they have the option of using calculators and computers.
  • A book keeper always needs to pay attention to every minute detail and see that every rupee is accounted for properly.
  • The person needs to be very honest to do the job and should have the ability to maintain the confidentiality.
  • The person needs to be honest and have a lot of integrity to do the job.
  • He or she should have the ability to work under pressure and meet the strict given deadlines.
  • He or she needs to be very organized and systematic to do the job perfectly.

Education and Qualifications

  • The person desiring to be a bookkeeper should have a bachelor’s degree in commerce with courses like bookkeeping, accounting and economics.
  • The person should have a bookkeeping degree which is generally provided by most of the colleges.
  • He or she should have done a Diploma in data entry, tallies etc and other fields which are really helpful.

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