Event coordinator Job Description

December 3, 20110 Comments

Event coordinator Job Profile and Description

An event coordinator is an individual who has the responsibility to direct, coordinate and effectively plans events. The events can be weddings, birthday parties and proms. He or she may work alone or in team and then has to fulfill the management and supervision of clerical, technical and other junior personnel.

Duties and Responsibilities

The following are event coordinator job duties and responsibilities which are expected to be fulfilled:

  • The main duty is to do the planning, organizing, promoting, facilitating and coordinating different types of events.
  • He or she has to monitor and coordinate the timeline of an event.
  • He or she has to prepare the event reports and budget as well.
  • He or she has to supervise and coordinate the activities of the catering personnel as well as subcontractors.
  • He or she has to provide guidance to the event to the clients.
  • He or she has the duty to ensure that all contractual obligations are met properly and that the quality client standards are upheld at all times.
  • He or she has to make sure that the event venue is ready on time.
  • He or she is responsible for preparation of event contracts.
  • He or she has the responsibility to schedule events and coordinate appointments.
  • He or she is responsible for creating and revising plans and layouts for different events.
  • It is needed to maintain the coordination with the client to ensure that their needs are effectively met.
  • It will be the duty to ensure that all the requirements of the event location fulfilled all building, health and safety requirements.

Skills and Specifications

The required skills and specifications are as follows:

  • The person must possess excellent negotiation skills.
  • He or she should have the ability to work well under pressure.
  • The person needs to be a team player and independent.
  • He or she should have excellent negotiation and communication skills.
  • It is needed to have the possession of excellent strategic planning skills
  • He or he should have be deadline oriented with good attention to detail
  • The basic skills required are the Public relations, marketing and project management skills

Education and Qualifications

  • The basic degree required is a degree or college diploma in event or facility management.
  • He or she should have required past working experience in public relations is also important.

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