HR Administrator Job Description

March 6, 20120 Comments

HR Administrator Job Profile and Description

HR administrator’s job entails providing HR administrative support on day-to-day basis and contributing to the long-run development of HR function in specific during an initial phase of recruitment growth and development. HR administrator supports the HR Advisor and HR Manager in providing a comprehensive Hr service to managers and staff within the organization.

Duties and Responsibilities

  • Managing directly human resources staff: scheduling, assigning and directing work; conducting interview, hiring and orienting new staff; supervising or conducting training, coaches; evaluating and giving appraisals; and ensuring good quality of work.
  • Conducting with and advising management and supervising human resource issues; investigating human resource related problems and making recommendations to the organization.
  • Ensuring the execution of criminal record checks fully in a timely effective manner.
  • Providing HR advice and support to line managers and employees, explaining procedures and policies in a timely effective manner.
  • Assisting in the development of human resource procedures and policies.
  • Contributing to HR projects like introducing an induction program.
  • Administering the performance of management system.
  • Entering data into the database or HR system for maintaining accurate records.
  • Providing data for and preparing management information reports and documents.
  • Liaising with payroll, absence recording, and holiday recording systems.
  • Administering the probationary review time periods.
  • Maintaining and developing the filing system of personnel.
  • Assisting the human resource officer with the maintenance and development of human resource procedures and policies.
  • Advising staff regarding personnel, benefits, and pay issues.
  • Administering staff benefits, programs, and events.
  • Counseling applicants and employees on rules, policies, benefits, procedures and job opportunities.
  • Supporting in completion of job application materials and documents, and preparation of employment interviews and tests.
  • Performing or supervising payroll processing, developing, and implementing procedures and applications.
  • Establishing, organizing and supervising the maintenance of department records, ensuring complete accuracy and confidentiality.
  • Evaluating risks and giving advices for risk management procedures, processes, policies, and practices.
  • Preparing, reviewing, interpreting, analyzing and approving a variety of data, information and reports, and making recommendations depending on findings.

Skills and Specifications

  • Knowledge of management, supervisory, leadership methods and principles.
  • Knowledge of organization, operating procedures, and policies of the human resource department.
  • Fair knowledge of techniques of interviewing, selecting and recruiting applicants for employment.
  • Knowledge of modern office procedures and processes.
  • Relevant computer software and hardware applications knowledge.
  • Ability to manage and develop employee coach, counsel, plan, delegate, train, direct, mentor, evaluate, and discipline.
  • Proficiency in English language.
  • Able to motivate individuals in achieving company’s goals and objectives.
  • Ability to research, evaluate and analyze new recruitment techniques, methods, and procedures.
  • Able to work alone on a broad variety of projects.
  • Able to exercise effective judgment, sensitivity, creativity to changing needs and situations.
  • Able to establish and maintain healthy working relationships with people in course of work.

Education and Qualifications

  • A bachelor’s or master’s degree in Human Resources field from an accredited institution.

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