Data Entry Job Description

March 30, 20120 Comments

Data Entry Job Profile & Description

Data entry keyers, also called key entry operators or data entry operators, enter lists of numbers, items, or other data into computers, for storage, processing or research purposes. They regularly help to transfer information from licenses, checks, or other hard copy documents into a computer. Data entry keyers usually use keyboards, data or number keypads to enter information directly into a PC.

Responsibilities and Duties

  • Data entry clerks verify information, operate data entry devices and prepare documents.
  • Clerks process account information, customer information, and a variety of other forms of documents by resolving inconsistencies and reviewing data for errors using standard data entry procedures.
  • Requesting further information for documents that are deemed incomplete.
  • Verifying, correcting, deleting unnecessary data, or combining data from several sources before entering into a file
  • Entering information into specific files or forms from recorded material, hand written pages or figures contained in printed files.
  • Deciphering sloppy handwriting, garbled recordings, or faded text and transforming into digital data
  • Keeping records of tasks, files and proofread reports
  • Checking completed work for errors or duplicate information before submitting the final product

Other duties

Maintaining office machines, stationery and stocking necessary media such as cards, recorders and disks, etc.

Education and Qualifications

  • At least High school graduate
  • Certified Microsoft Office User Specialist is essential
  • Ability to enter data accurately at a good speed
  • Strong typing, analytical, and computer skills is necessary

Skills and specifications

  • Ability to learn codes for automated and manual file systems
  • Ability to operate other equipments, such as printers or tape readers
  • Ability to multi-task, use personal judgment and utilize strong decision making skills
  • Good communication skills

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