Management Assistant job Description

April 16, 20120 Comments

Management Assistant Job Profile and Description

A Management Assistant is someone who supports the activities of one or several people in a company administratively and organizationally. He is not only responsible for taking care of the professional requirements of the person/persons he works under, but he also manages the correspondence and information pertaining to them as well.

Duties and Responsibilities

  • A Management Assistant is responsible for all the administrative and organizational responsibilities of the manager/ managers he works under.
  • He has to handle all matter of communications and correspondence of the manager.
  • He has to provide full support to a manager, a group of managers or even a whole division administratively and organizationally.
  • He has to co-ordinate with other Management Assistants in areas that require joint effort.
  • He has to perform various secretarial work, including answering the phone, making calls and dealing with the fax machine.
  • He also has to handle the communication of the manager with the senior management of the company.

Skills and Specifications

  • A Management Assistant has to be very proficient in both verbal and oral communication skills.
  • He has to possess very good organizational skills because he has to handle all the correspondence, appointments and other professional needs of the manager he is working under.
  • Strong administrative skills are a must in this profession because the Management Assistant may well have to support an entire division.
  • He must possess the ability to co-ordinate and manage the various administrative requirements of a division.
  • He must also have high levels of commitment, loyalty and the ability to keep a level head.

Education and Qualifications

A Bachelor’s degree in Office Management or like is necessary for persons who want to become a Management Assistant. Certificates in office administration and secretarial languages are added advantages.

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