School Secretary Job Description

May 16, 20120 Comments

School Secretary Job Profile and Description

A School Secretary is an individual, who is responsible for the provision of immensurable assistance to the school, the principal, and teachers. School secretaries perform general office tasks and a multitude of needs specific to the school. School secretaries work in either a deputed grade-level school or an administrative office location. They may perform secretarial duties in private or public school buildings.

Duties and Responsibilities

  • Transcribing or composing difficult draft, programs, memorandums, communication, and other materials, using typewriter or computer.
  • Supervising academics and sports activities of students and monitoring educational setting in the absence of a teacher.
  • Greeting guests to institution, determining nature of business, as well as guiding guests to the concerned department
  • Filing and keeping record of students
  • Answering telephone and providing the requested information, taking messages, or forwarding calls.
  • Holding staff meetings and coordinating school events
  • Meeting parents and listening to their concerns
  • Maintaining office resources, ordering and providing institution resources, when needed.
  • Disbursing resources, producing financial dealings, auditing and balancing school-fund and other student-organization accounts.
  • Accepting and deposit resources for meals, college pupil actions, and institution resources.
  • Maintaining calendar of celebration vacations, public vacations, scheduled institution events, and so on.
  • Taking dictation in shorthand as well as transcription notes, using pc or typewriter.
  • Scheduling meeting sessions for parents with the accountable institution employees. Documenting institution absences, processing lunch number and the daily attendance.

Skills and Specifications

  • Conversant with organization guidelines and techniques.
  • Conversant with academic framework.
  • Ability to work a variety of workplace systems.
  • Able to manage first aid in problems.
  • Should be reliable and timely
  • Should display a contented, sincere, comfortable, and attractive individuality.
  • Should have great love towards children.

Education and Qualifications

  • A Bachelor’s degree with basic office management skills.
  • Relevant training or certificate course in office management is an added advantage.

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