Assistant Event Planner and Description

December 3, 20110 Comments

Assistant Event Planner Job Profile and Description

An assistant event planner is the one who has the duty to be involved in the planning and execution of an event. He or she has the duty to plan and coordinate functions. He or she has the responsibility to ensure that operations run smoothly. The duty includes organizing the events such as public functions, weddings, parties to corporate functions.

Duties and Responsibilities

The duties and responsibilities are very crucial and determine the success or failure of the event and they are as follows:

  • The prime duty is to handle the entire aspects of an event to ensure that everything happens flawlessly.
  • He or she has to take the clients’ ideas and make them a reality.
  • He or she is responsible for drawing up a budget for all the expenses required.
  • He or she has to write out and send out invitations, and later, sending ‘thank you’ cards.
  • He or she has to contract and hire caterers, entertainment and companies involved with the decorating.
  • He or she has to negotiate for lower prices and also has the duty to close deals on behalf of the client.
  • He or she has the responsibility to process checks for expenditure and payment of the hired hands.
  • He or she has to be a part of publicizing the upcoming event.
  • It will be also the duty to keep records of all details and transactions so that there is accountability of the money used.
  • He or she also needs to check the damage control properly.

Skills and Specifications

The required skills and specifications are as follows:

  • The person must possess excellent negotiation skills.
  • He or she should have the ability to work well under pressure.
  • The person needs to be a team player and independent.
  • He or she should have excellent negotiation and communication skills.
  • It is needed to have the possession of excellent strategic planning skills
  • He or he should have be deadline oriented with good attention to detail
  • The basic skills required are the Public relations, marketing and project management skills

Education and Qualifications

The basic degree required is a bachelor’s degree in hospitality, entertainment management, communication, marketing, tourism or sales.

The other requirement is having some previous experience in hospitality to do the job.

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